To manage vast amounts of information, this consultant says a digital storehouse should be built so it can be accessed anywhere and retain endless material neatly
Most productivity advice focuses on the challenge of managing the vast amount of information that is continually bombarding us so we can tackle our main priorities and find time for deep work. But to be fully effective in those periods, it helps if we can properly organize the information coming our way so it is available as needed.
It begins with capturing information that resonates, keeping it for the future. You aren’t trying to save everything, just the most salient and relevant material – a few of the best quotes from a transcript, some selected passages from a book. “The biggest pitfall I see people falling into once they begin capturing digital notes is saving too much,” he warns.
Projects: Short-term efforts in your work or life that you are facing now. These have a beginning and an end – and a specific outcome. Within each of the categories, set up specific folders – for example, the particular projects you are currently focusing on. That means three clicks to find what you need – click on projects, say, the specific project, then the note with the information you are seeking. At a glance, of course, you can survey all the notes for that project.